Setting up the Timeclock | Better Impact Help Center

Setting up the Timeclock

About this feature: Enabling volunteers to use the Timeclock can help you track when volunteers are on-site or engaged in specific activities. Volunteers will be able to sign in, select a specific activity, and the hours will automatically be calculated once the volunteer has clocked out.

Organizational Default Timeclock Permissions

1. Go to: Configuration, then click on “Hours and Timeclock Settings” found in the sidebar under Activities

2. Scroll down to “Timeclock Settings”

3. Check the box beside “Enable volunteer express Timeclock”

4. If not already done, set the Default Timeclock Permission for the organization: timeclock permission for timeclocks on a computer, or mobile phone, if permitted (cannot log hours, can log hours with approval, can log hours without approval).

   • Note: This can be different from the setting you apply for volunteers logging hours through their “Hours” tab on their MyImpactPage.com profile.

5. Click the [Save] button

Go to: Configuration, then click on “Hours and Timeclock Settings” found in the sidebar under Activities

Scroll down to “Timeclock Settings”

Check the box beside “Enable volunteer express Timeclock”

If not already done, set the Default Timeclock Permission for the organization: timeclock permission for timeclocks on a computer, or mobile phone, if permitted (cannot log hours, can log hours with approval, can log hours without approval).

Note: This can be different from the setting you apply for volunteers logging hours through their “Hours” tab on their MyImpactPage.com profile.

Click the [Save] button

Note: Restricting the Timeclock to a specific IP address(es) is an option that we highly recommend if the Express Timeclock is enabled. You will see a warning if you have not done this.

Individual Timeclock Permissions

You can have a volunteer follow a rule that is different from the one set in Organizational Default Permissions:

1. Click the person icon at the top of the screen and type the person’s name into the Quick Search bar.

2. Click on the volunteer’s name when it appears in the list

3. In the “Main” tab, click on the “Miscellaneous” section and select “Volunteer”

4. Set the desired “Log Hours Permission” and/or “Timeclock Permission” for the volunteer

5. Click the [Save] button

Click the person icon at the top of the screen and type the person’s name into the Quick Search bar.

Click on the volunteer’s name when it appears in the list

In the “Main” tab, click on the “Miscellaneous” section and select “Volunteer”

Set the desired “Log Hours Permission” and/or “Timeclock Permission” for the volunteer

Click the [Save] button

Tip: To generate a link to your Timeclock, click on the [Links] button at the top right of the Timeclock Settings section.